Which internal document defines the need for goods/services, when and where you need them?

Which internal document defines the need for goods/services, when and where you need them?

• A. Purchase Requisition
• B. Purchase Order
• C. RFI
• D. Contracting

Answer: (A)

Capturing an internal need and its timing is done through a purchase requisition. This document starts the procurement process by specifying what is required, how much, when it’s needed, and where it should be delivered. It comes from the requesting department or user and communicates the requirement to the purchasing team, often routing for approvals and budget checks. It does not commit to a supplier; that happens later when a purchase order is issued. An RFI is used to gather information about potential suppliers, not to state internal needs or delivery dates. Contracting refers to establishing the formal terms with a supplier after selection, not to initiating the need.

Capturing an internal need and its timing is done through a purchase requisition. This document starts the procurement process by specifying what is required, how much, when it’s needed, and where it should be delivered. It comes from the requesting department or user and communicates the requirement to the purchasing team, often routing for approvals and budget checks. It does not commit to a supplier; that happens later when a purchase order is issued. An RFI is used to gather information about potential suppliers, not to state internal needs or delivery dates. Contracting refers to establishing the formal terms with a supplier after selection, not to initiating the need.